The Welsh Government has commissioned Wavehill to undertake research into Working Wales mid-career reviews. The aim of this research is to:
examine and consider the initial evidence on the introduction of mid-career reviews by the Working Wales service
provide an overview of evidence from Wales, the UK and internationally on the practice of mid-career reviews.
As part of this research, Wavehill will be gathering information on the introduction of mid-career reviews by the Working Wales service through interviews with stakeholders.
The Welsh Government is the data controller for the research. However, Wavehill will delete any personal data provided through the interviews, and anonymise the raw data, before it is shared with the Welsh Government.
The information collected during the project will be included in a report published on the Welsh Government website and possibly in other publications by Wavehill and Welsh Government.
Your participation in this research is completely voluntary. However, your views and experiences are important in order to help inform Welsh Government policies.
The contact for this research at Wavehill is Oliver Allies
E-mail address: email@example.com
Telephone number: 0330 1228658
What personal data do we hold and where do we get this information?
Personal data is defined under the UK General Data Protection Regulation (UK GDPR) as ‘any information relating to an identifiable person who can be directly or indirectly identified by reference to an identifier’.
The Welsh Government do not hold your contact details. Wavehill have received your contact details (name, email address and, where available, telephone number) from one of the following:
from Careers Wales who hold your details because of your involvement with the Working Wales programme, and you have agreed for your details to be shared with Wavehill to take part in this research project; or
you agreed that your details could be shared with Wavehill after being contacted by someone already participating in this research who suggested you may wish to take part.
Wavehill will only use provided email addresses and telephone numbers for the purposes of this research.
Participants will be invited via email to take part in an online interview. If no response is received, Wavehill may send out another reminder email or, where information is available, contact participants via telephone. Your participation is voluntary and if you do not wish to take part or be sent reminders then please reply to the invitation email, or let us know using the telephone number provided, and your details will be removed.
You can choose to take part in an interview over the phone and provide your telephone number to do so, if Wavehill have not already received it.
This research does not require the collection of additional personal data from you, except for your image if you agree to an online interview being video recorded.
We may need to record interviews for operational reasons. If this is the case, we will make this clear to you before the interview begins, and you will have the opportunity to tell us if you are not happy for the discussion to be recorded. If interviews are recorded, personal data will be removed during the process of transcribing. Recordings will be deleted as soon as this process is completed. If discussions are not recorded, personal data will not be included in written notes prepared during or following the interviews.
If you raise a query or complaint and provide personal data requesting a response, the researcher will forward the request only to the relevant official and subsequently delete it from the research data.
What is the lawful basis for using your data?
The lawful basis for processing information in this data collection exercise is our public task; that is, exercising our official authority to undertake the core role and functions of the Welsh Government.
Participation is completely voluntary. Research studies such as this are important for the Welsh Government to collect information and actionable evidence about its ability to deliver government priorities. The information collected in this research, for example, might be used to provide recommendations on the future practice of mid-career reviews.
How secure is your personal data?
Personal information provided to Wavehill is always stored on a secure server. The data can only be accessed by a limited number of researchers working on this project. Wavehill will only use this data for research purposes. Wavehill has cyber essentials certification.
Wavehill has procedures to deal with any suspected data security breaches. If a suspected breach occurs, Wavehill will report this to the Welsh Government who will notify you and any applicable regulator where we are legally required to do so.
Wavehill will use the information gathered to produce a report that will be published on the Welsh Government website. This report will not include any information that could be used to identify individual participants.
How long do we keep your personal data?
Wavehill will hold personal data during the contract period, and any personal data not already removed will be deleted by Wavehill within three months [SH4] of the end of the contract. This includes your contact details.
Under UK GDPR, you have the following rights in relation to the personal information you provide as part of this research project, specifically you have the right:
To access a copy of your own data;
For us to rectify inaccuracies in that data;
To object to or restrict processing (in certain circumstances);
For your data to be ‘erased’ (in certain circumstances); and
To lodge a complaint with the Information Commissioner’s Office (ICO) who is our independent regulator for data protection.
The contact details for the Information Commissioner’s Office are: Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF. Phone: 0303 123 1113. Website: www.ico.org.uk
If you have any further questions about how the data provided as part of this study will be used by the Welsh Government or wish to exercise your rights using the UK General Data Protection Regulation, please contact:
Name: Sean Homer
E-mail address: Sean.Homer001@gov.wales
Telephone number: 0300 025 4045
The Welsh Government’s Data Protection Officer can be contacted at:
Welsh Government, Cathays Park, Cardiff, CF10 3NQ, Email: DataProtectionOfficer@gov.wales.