Evaluation of Voice of the Woodlands: Survey of Staff, Directors, Public Bodies and Woodlands Groups

Llais y Goedwig has commissioned Wavehill to undertake an evaluation of the Voice of the Woodlands. This evaluation will help Llais y Goedwig to learn lessons regarding how effectively the project has worked, including identifying areas for improvement, and learning that can be taken forward. As part of this research, interviews and a survey will be conducted with those involved in the project both with regards to delivering the project and those who have received support from it. Llais y Goedwig is the data controller for the research. However, Wavehill will delete any personal data provided during the interview and anonymise the transcripts, before it is shared with the Llais y Goedwig. The information collected during the project will be included in a report for Llais y Goedwig once the research is complete. Your participation in this research is completely voluntary. However, your views and experiences are important in order to help inform Llais y Goedwig’s evaluation of this programme. The contact for this research at Wavehill is Sam Grunhut:
E-mail address: sam.grunhut@Wavehill.com PRIVACY NOTICE What personal data do we hold and where do we get this information? Personal data is defined under the UK General Data Protection Regulation (UK GDPR) as ‘any information relating to an identifiable person who can be directly or indirectly identified by reference to an identifier’. Wavehill have your contact details (name, email and telephone number) as these have been supplied by Llais y Goedwig because of your involvement in the Voice of the Woodland’s project. You should have received contact from Llais y Goedwig asking whether you are happy to have your details passed on to Wavehill in order for them to contact you. Wavehill will only use your contact details for the purposes of this research project. There is no requirement to provide any additional personal data during the interview or survey other than your image if you agree to a video recording of the interview. We wish to record interviews for operational reasons – this will be a video recording or an audio recording if the interview is conducted over the phone. We will make this clear to you before the interview, and you will have the opportunity to tell us if you are not happy for the discussion to be recorded. If the interview is recorded, personal data will be removed during the process of transcribing. Recordings will be deleted as soon as this process is completed. If discussions are not recorded, personal data will not be included in written notes prepared following the focus group or interviews. Wavehill would like to contact you to be involved in future to get your input for case studies. Data collection for the case studies would involve a further interview, but would not involve the collection of any further personal data, and these interviews would not be recorded. Wavehill will ask if you are content to be contacted for case studies as part of the initial interview and will only contact you again if you agree. If you choose to provide any other personal data as part of the research we will try not to identify you from, or link your identity to, the responses you provide. If you raise a query or complaint and provide personal data requesting a response, the researcher will forward the request only to the relevant official and subsequently delete it from the research data. Your participation is voluntary and if you no longer wish to take part or receive reminders then please reply to the invitation email and you will no longer be contacted for this research. What is the lawful basis for using your data? The lawful basis for processing information in this data collection exercise is our public task; that is, exercising our official authority to undertake the evaluation of the Voice of the Woodlands project for Llais y Goedwig. Participation is completely voluntary. Research studies such as this are important for the Llais y Goedwig to collect information and actionable evidence about its ability to deliver government priorities. The information collected in this research, for example, might be used to improve how Llais y Goedwig Operate in future. How secure is your personal data? Personal information provided to Wavehill is always stored on a secure server. The data can only be accessed by a limited number of researchers working on this project. Wavehill will only use this data for research purposes. Wavehill has cyber essentials certification. Wavehill has procedures to deal with any suspected data security breaches. If a suspected breach occurs, Wavehill will report this to the Welsh Government who will notify you and any applicable regulator where we are legally required to do so. All data gathered through this research will be reported in an anonymised format. It will not contain your contact details and any identifiable information in open-ended answers will be removed. Wavehill will use the information gathered to produce a report that will be published on the Welsh Government website. This report will not include any information that could be used to identify individual participants. How long do we keep your personal data? Wavehill will hold personal data during the contract period, and any personal data not already removed during data collection will be deleted by Wavehill six months after the end of the contract. This includes your contact details. Wavehill will provide Llais y Goedwig with an anonymised version of the data which will not include information that could identify you. Individual rights Under UK GDPR, you have the following rights in relation to the personal information you provide as part of this research, you have the right: • To access a copy of your own data;
• For us to rectify inaccuracies in that data;
• To object to or restrict processing (in certain circumstances);
• For your data to be ‘erased’ (in certain circumstances); and
• To lodge a complaint with the Information Commissioner’s Office (ICO) who is our independent regulator for data protection. If you have any concerns about how your data has been handled, you can lodge a complaint with the Information Commissioner’s Office who is the independent regulator for data protection. You can contact the Information Commissioner’s Office on 01625 545 745 or 0303 123 1113, via the website www.ico.gov.uk , or write to: Information Commissioner, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.

Evaluation of Voice of the Woodlands: Survey of Staff, Directors, Public Bodies and Woodlands Groups

Llais y Goedwig has commissioned Wavehill to undertake an evaluation of the Voice of the Woodlands. This evaluation will help Llais y...