• Wavehill

OWL Collaboration Programme Privacy Notice

How we hold and process your information

Wavehill has been engaged by The Ernest Cook Trust to complete an evaluation of The OWL Collaboration. The evaluation will provide learning that will support and inform the scheme’s approach throughout its duration.

As part of this evaluation, we are collecting information from the participating Outdoor Learning Centres and project participants to demonstrate the reach of the project and the impact of the project on the young people involved.

Any personal information collected as part of the evaluation is kept confidential. Your data will not be made public in a way that could lead to you being identified. The information is only used for analysis and reporting purposes. Wavehill will produce reports based on the data but this will not identify any individuals unless permission has been granted to do so.

Your personal data will be deleted within six months of the evaluation coming to an end. The anonymised data is held securely and is only ever used for non-commercial research purposes. We do not share or use your information for commercial or marketing purposes.

If you have any questions, please contact Anna Burgess [anna.burgess@wavehill.com | 01545 571711] or Ruth Turner [ruth.turner@ernestcooktrust.org.uk | 07831 991329].

Under the new data protection legislation, you have the right:

  • To access your personal data held by The Ernest Cook Trust.

  • To require The Ernest Cook Trust to correct any mistakes in that data.

  • To (in certain circumstances) object to or restrict processing.

  • For (in certain circumstances) your data to be ‘erased’.

Please contact The Ernest Cook Trust if you wish to do any of these things.

If you have any concerns about how your data has been handled, you can lodge a complaint with the Information Commissioner’s Office who is the independent regulator for data protection. You can contact the Information Commissioner’s Office on 01625 545 745 or 0303 123 1113, via the website www.ico.gov.uk , or write to: Information Commissioner, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.

Further information

1. Why is this research happening?

Wavehill has been engaged by The Ernest Cook Trust to complete an evaluation of The OWL Collaboration. The project requires specific impact measurement with a primary interest in youth engagement with the environment. The questions this evaluation seeks to answer are as follows:

  • What has been the impact of The OWL Collaboration on young people engaged in the project?

  • How sustainable is this impact?


  • How effective is this model of delivery?

  • What worked well?

  • What lessons can be learnt for future delivery?


  • What is the legacy of The OWL Collaboration for participants, outdoor learning centres and partners e.g., schools?

Through this evaluation, Wavehill will help to establish a robust and rigorous system, which will both enable the client to measure the full impact of the project and ensure that it sits within a wider impact evaluation process related to other aspects of their charitable work.

2. What type of information is collected through the evaluation?

Information collected through the evaluation covers a wide range of topics. These include:

  • Responses to the Stirling Wellbeing Scale

  • Responses to the Nature Connectedness Index

  • Participants' experiences of The OWL Collaboration.

  • Any benefits they may have experienced as a result of taking part in the project.

3. What is personal data?

Personal data means any information that could lead to a person being identified either alone or in combination with other widely-available information, e.g. their name, their address, or details specific to that person.

The evaluation collects some personal data for all respondents such as:

  • Name

  • Age

  • Gender

  • Ethnicity

4. How long will personal data be kept for?

Wavehill will hold personal data during the contract period but will delete it six months after the end of the contract in 2025.

5. What is the legal basis for collecting and processing the data collected?

The lawful basis for processing information for this evaluation is that The Ernest Cook trust is carrying out a public task.

Participation is completely voluntary.

6. What is the purpose of processing your answers?

The data will be used to demonstrate the reach of the scheme, the range of projects which take place within the scheme and the impact these projects have on the young people involved, communities and the environment.

By taking part, you will be helping The Ernest Cook Trust to evaluate the long-term impact of The OWL Collaboration and provide learning that will support and inform the project’s approach throughout its duration.

7. Who has access to the personal data collected through the survey?

Wavehill and delivery staff at the outdoor learning centres will have a copy of the personal data to allow them to track participants throughout the project. Analysis and reporting of this data will be reported on an aggregate basis so that individuals will not be identifiable. As part of the evaluation we may produce a series of case studies but identifiable data will not be published unless we have permission to do so.

Wavehill will delete all personal data within six months of the end of the project.