Thank you for expressing interest in a position with Wavehill. This Privacy Notice outlines how we collect, use, disclose, and protect your personal information during the job application process.
1. Information We Collect:
We collect the following types of personal information from job applicants:
Contact Information: Name, address, email address, phone number.
Professional Information: CV including work experience, education and skills.
Additional Information: References, certifications, and other job-related information voluntarily provided by the applicant.
Equal Opportunities monitoring data [voluntary]
2. How We Use Your Information:
We use the collected information for the following purposes:
To assess your suitability for the position you have applied for.
To communicate with you about your application.
To conduct background checks and verify the information provided.
To comply with legal and regulatory requirements.
Equal Opportunities monitoring data information helps us to identify any existing inequalities and, where new inequalities may be developing, take action to tackle them. This data is collected on a voluntary basis and is completely anonymous.
3. Information Sharing:
We may share your personal information with:
Internal employees involved in the recruitment process.
Third-party service providers involved in background checks and assessments.
Legal and regulatory authorities, if required by law.
Equal Opportunities monitoring anonymous data is only shared with our Equity, Diversity and Inclusion group.
4. Data Security:
We take reasonable measures to protect your personal information from unauthorized access, disclosure, alteration, and destruction. Access to your information is restricted to employees who need it to perform their job duties.
5. Lawful basis for processing your data:
We rely on the following lawful basis for processing your personal data under the UK GDPR:
Article 6 (1)(b) which relates to processing necessary for the performance of a contract
Article 6(1)(f) - legitimate interests
6. Retention of Information:
We will retain your personal information for the duration of the recruitment process and for a reasonable period afterward. If you are hired, your information will be transferred to your employee file. We only retain your personal data for as long as necessary to fulfil the purposes for which it was collected, including for the purposes of satisfying any legal, regulatory accounting, or reporting requirements.
7. Your Rights:
You have the right to:
Access and review your personal information.
Correct inaccuracies in your personal information.
Withdraw your application at any time
8. Contact Information:
If you have any questions or concerns about the processing of your personal information, please contact louise.petrie@wavehill.com. By submitting your application, you acknowledge that you have read and understood this Privacy Notice.