Healthy Working Life Provision in West Yorkshire Scoping Interviews Privacy Notice

How we hold and process your information

Wavehill are undertaking an interim evaluation of the Healthy Working Life (HWL) Provision in West Yorkshire. on behalf of West Yorkshire Combined Authority.

The information gathered is used to help:

• Evaluate the programme design relative to the contextual socio-economic position in West Yorkshire

• Evaluate the activities of the programmes and whether they efficiently produced the planned outputs

• Evaluate whether the outputs have led to any early planned outcomes

Wavehill is undertaking scoping interviews with a range of strategic and operational stakeholders. The purpose of these interviews is to strengthen our understanding of the design, development and implementation of the HWL provision in West Yorkshire, explore aspirations for the evaluation and identify any relevant documentation, network or contacts that can support the delivery of the evaluation. Participation in the evaluation is voluntary. You can decide to not take part before or during the interview and can choose to not answer certain questions if you prefer.

Any personal information collected as part of the interviews is kept confidential. Your answers to the interview will not be made public in a way that could lead to you or your organisation being identified. The information is only used to strengthen our understanding of the design, development and implementation of the HWL provision in West Yorkshire, explore aspirations for the evaluation and identify any relevant documentation, network or contacts that can support the delivery of the evaluation.

We may wish to record interviews for operational reasons. We will make this clear to you before the interview begins, and you will have the opportunity to tell us if you are not happy for the discussion to be recorded. If interviews are recorded, personal data will be removed during the process of transcribing. Recordings will be deleted as soon as this process is completed. If discussions are not recorded, personal data will not be included in written notes prepared during or following the interviews.

If you raise a query or complaint and provide personal data requesting a response, the researcher will forward the request only to the relevant official and subsequently delete it from the research data.

Wavehill will produce a report based on the data collected but this will not identify any individuals

Your personal data is deleted within 6 months of the end of the evaluation.  Your answers to the interview are linked anonymously to other data sources for non-commercial research purposes only, unless you ask for this linkage to not take place. The anonymised data is held securely and is only ever used for non-commercial research purposes. We do not share or use your information for commercial or marketing purposes. 

If you have any questions regarding the evaluation please contact the project manager for the research, Andy Parkinson (andy.parkinson@wavehill.com). The contact at West Yorkshire Combined Authority is Stefan Sykes, Lead Evaluation Officer – Economy (stefan.sykes@westyorks-ca.gov.uk).

Under the new data protection legislation, you have the right:

• To access your personal data held by West Yorkshire Combined Authority.

• To require West Yorkshire Combined Authority to correct any mistakes in that data.

• To (in certain circumstances) object to or restrict processing.

• For (in certain circumstances) your data to be ‘erased’.

Please contact Stefan Sykes if you wish to do any of these things.

If you have any concerns about how your data has been handled, you can lodge a complaint with the Information Commissioner’s Office who is the independent regulator for data protection.  You can contact the Information Commissioner’s Office on 01625 545 745 or 0303 123 1113, via the website www.ico.org.uk or write to: Information Commissioner, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.

Further information

1.      What is the Healthy Working Life (HWL) Programme in West Yorkshire?

Healthy Working Life is the joint programme of the Combined Authority and the NHS West Yorkshire Integrated Care Board (ICB). The programme started on 1 April 2025 and runs until April 2026. Currently in West Yorkshire, it is estimated that there are 101,000 people who are unable to work because of one or more health conditions. The £11 million for the ICB is to support 1,300 people who are (or who are at risk of becoming) economically inactive due to ill health to return to work or stay in work and remain economically active.

2.      What type of information is collected through the Scoping Interviews?

These scoping interviews will give us your opinions on the design and delivery of the Healthy Working Life programme plus help us identify useful documentation and other partners / stakeholders we should contact to enable us to complete the evaluation.

3.      What is personal data?

Personal data means any information that could lead to a person being identified either alone or in combination with other widely-available information, e.g. their name, their address, or details specific to that person.

4.      How secure is your personal data?

Personal information provided to Wavehill is stored on secure servers in the UK. The data can only be accessed by a limited number of researchers working on this project. Wavehill has Cyber Essentials certification.

Wavehill have put in place procedures to deal with any suspected data security breaches. If a suspected breach occurs, Wavehill will report this to the West Yorkshire Combined Authority who will notify you and any applicable regulator where legally required to do so.

5.      How long will we keep personal data for?

Wavehill will hold personal data during the contract period, and any personal data not already removed during the transcription process will be deleted by Wavehill within three months of the end of the contract which is scheduled for June 2026. This includes your contact details.

6.      What is the legal basis for collecting and processing the data collected? 

The legal basis for this evaluation is Public Task i.e.  Processing is necessary to evaluate the performance the Healthy Working Life programme, assess strengths and areas of improvement for future delivery of this and other similar programmes in the future.

7.      What is the purpose of processing your answers?

The purpose of these interviews is to strengthen our understanding of the design, development and implementation of the HWL provision in West Yorkshire, explore aspirations for the evaluation and identify any relevant documentation, network or contacts that can support the delivery of the evaluation.

Int. Ref. 934-26