The Welsh Government has commissioned Wavehill to undertake an evaluation of the Jobs Growth Wales+ Programme (JGW+). The aim of this evaluation is to provide Welsh Government with timely, robust information on the process and take up of the JGW+ programme in years 1 and 2.
As part of the scoping phase of the evaluation Wavehill will be gathering information through video (MS Teams) and telephone interviews with a range of individuals and organisations involved in the management and delivery of the programme. The purpose of the interviews is to ensure that the evaluation team have a thorough understanding of how the programme is operating. They would also like to speak to key individuals about how the evaluation is going to be undertaken. You may be contacted at a later date about participating in a workshop and research interviews. You will receive a separate privacy notice for those.
The Welsh Government is the data controller for the research. However, Wavehill will delete any personal data provided through the interviews, and anonymise the raw data, before it is shared with the Welsh Government.
The information collected during the project will be included in a report published on the Welsh Government website.
Your participation in this research is completely voluntary. However, your views and experiences are important in order to help inform Welsh Government policies.
The contact for this research at Wavehill is Endaf Griffiths.
E-mail address: endaf.griffiths@wavehill.com
Telephone number: 01545 571711
PRIVACY NOTICE
What personal data do we hold and where do we get this information?
Personal data is defined under the UK General Data Protection Regulation (UK GDPR) as ‘any information relating to an identifiable person who can be directly or indirectly identified by reference to an identifier’.
Your contact details (name and email address) were provided to Wavehill by the JGW+ team in Welsh Government, who hold your details due to your involvement with the JGW+ Programme.
This research does not require the collection of additional personal data from you, other than your telephone number if you ask to undertake an interview over the phone or your image if you undertake a video interview and agree to it being recorded.
Your participation is voluntary and if you do not wish to take part or be sent reminders then please reply to the invitation email and your details will be removed. Wavehill will only use email addresses and telephone number for the purposes of this evaluation.
We wish to record interviews undertaken by both telephone and video for operational reasons. We will make this clear to you before the interview begins, and you will have the opportunity to tell us if you are not happy for the discussion to be recorded. If interviews are recorded, personal data will be removed during the process of transcribing. Recordings will be deleted as soon as this process is completed. If discussions are not recorded, personal data will not be included in written notes prepared during or following the interviews.
Just to be clear that the objective of the scoping interview is to aid the design and planning phase of the evaluation. The evaluation team would like to speak to key stakeholders again at a later time to ask questions about the implementation and achievements of the programme. Those subsequent interviews will however not be for a number of months with the research for the interim phase of the evaluation being undertaken in the second half of 2023 and for the final phase of the evaluation in the second half of 2024. You will receive a separate privacy notice if you are invited to take part in any later stages of the evaluation.
If you raise a query or complaint and provide personal data requesting a response, the researcher will forward the request only to the relevant official and subsequently delete it from the research data.
What is the lawful basis for using your data?
The lawful basis for processing information in this data collection exercise is our public task; that is, exercising our official authority to undertake the core role and functions of the Welsh Government.
Participation is completely voluntary. Research studies such as this are important for the Welsh Government to collect information and actionable evidence about its ability to deliver government priorities. The information collected in this research, for example, might be used to enable Welsh Government to make decisions regarding the programme.
How secure is your personal data?
Personal information provided to Wavehill is always stored on a secure server. The data can only be accessed by a limited number of researchers working on this project. Wavehill will only use this data for research purposes. Wavehill has cyber essentials certification.
Wavehill has procedures to deal with any suspected data security breaches. If a suspected breach occurs, Wavehill will report this to the Welsh Government who will notify you and any applicable regulator where we are legally required to do so.
Wavehill will use the information gathered to produce a report that will be published on the Welsh Government website. This report will not include any information that could be used to identify individual participants.
How long do we keep your personal data?
Wavehill will hold personal data during the contract period, and any personal data not already removed during transcription will be deleted by Wavehill three months after the end of the contract. This includes your contact details. Wavehill will provide Welsh Government with an anonymised version of the data which will not include information that could identify you.
Individual rights
Under UK GDPR, you have the following rights in relation to the personal information you provide as part of this research, you have the right:
To access a copy of your own data;
For us to rectify inaccuracies in that data;
To object to or restrict processing (in certain circumstances);
For your data to be ‘erased’ (in certain circumstances); and
To lodge a complaint with the Information Commissioner’s Office (ICO) who is our independent regulator for data protection.
The contact details for the Information Commissioner’s Office are: Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF. Phone: 01625 545 745 or 0303 123 1113. Website: www.ico.org.uk
Further Information
If you have any further questions about how the data provided as part of this study will be used by the Welsh Government or wish to exercise your rights using the UK General Data Protection Regulation, please contact:
Name: Kimberley Wigley
E-mail address: kimberley.wigley@gov.wales
Telephone number: 03000 628788
The Welsh Government’s Data Protection Officer can be contacted at:
Welsh Government, Cathays Park, Cardiff, CF10 3NQ, Email: DataProtectionOfficer@gov.wales.