Tech Valleys Evaluation – Business Fieldwork Privacy Notice

The Welsh Government has commissioned Wavehill to undertake an evaluation of the Tech Valleys Programme. This evaluation aims to understand the processes and impacts of the Tech Valleys Programme. The outputs from the work will contribute to strengthening the Welsh Government’s policies.

As part of this evaluation, Wavehill will be speaking to business organisations who have been supported by the Tech Valleys Programme, directly or via funded interventions. This will be done through one-to-one interviews via Microsoft Teams and on online survey.

The fieldwork aims to gather evidence into the impacts that the Tech Valleys Programme has had, as well as the effectiveness of the interventions. Views on what has worked, what could be improved, the impacts of the fundings/support and whether the scheme has been successful will be sought as part of the fieldwork. The findings will contribute to the evaluation of the programme, predominantly the impact evaluation, but also some aspects of the process evaluation.

The Welsh Government is the data controller for the research. However, Wavehill will delete any personal data provided through the interviews, and anonymise the raw data, before anything is shared with the Welsh Government.

The information collected during the project will be included in a report published on the Welsh Government website and possibly in other publications by Wavehill and Welsh Government.

Your participation in this research is completely voluntary. However, your views and experiences are important in order to help inform Welsh Government policies.

The contact for this research at Wavehill is Declan Turner

E-mail address: declan.turner@wavehill.com / Telephone number: 03301 228658.

 PRIVACY NOTICE

What personal data do we hold and where do we get this information?

Personal data is defined under the UK General Data Protection Regulation (UK GDPR) as “any information relating to an identifiable person who can be directly or indirectly identified by reference to an identifier”.

The Welsh Government, or Tech Valleys-funded initiatives, have provided Wavehill with your contact details (name, work email address and telephone number). The Welsh Government hold your contact details from previous contact with the Tech Valleys Programme. Tech Valleys-funded initiatives hold your contact details from previous contact with those initatives.

Your participation is voluntary and if you do not wish to take part or be sent reminders then please reply to the invitation email and your details will be removed. Wavehill will only use your email address and telephone number for the purposes of this evaluation.

This research does not require the collection of additional personal data from you, except for your image if you agree to an interview being video recorded.  

We wish to record interviews for operational reasons. We will make this clear to you before the interview begins, and you will have the opportunity to tell us if you are not happy for the discussion to be recorded. If interviews are recorded, personal data will be removed during the process of transcribing. Recordings will be deleted as soon as this process is completed. If discussions are not recorded, personal data will not be included in written notes prepared during or following the interviews.

If you raise a query or complaint and provide personal data requesting a response, the researcher will forward the request only to the relevant official and subsequently delete it from the research data.

What is the lawful basis for using your data?

The lawful basis of processing information in this data collection exercise is our public task; that is, exercising our official authority to undertake the core role and functions of the Welsh Government.

Participation is completely voluntary. Evaluations such as this are important for the Welsh Government to collect information and actionable evidence about its ability to deliver government priorities. The information collected in this research, for example, might be used:

• To demonstrate how the Tech Valleys Programme has performed against the public investment.

• To decide how to utilise regeneration funding in the future.

• To inform future regeneration policy.

How secure is your personal data?

Personal information provided to Wavehill is always stored on a secure server. The data can only be accessed by a limited number of researchers working on this project. Wavehill has Cyber Essentials certification.

Wavehill have put in place procedures to deal with any suspected data security breaches. If a suspected breach occurs, Wavehill will report this to the Welsh Government who will notify you and any applicable regulator where legally required to do so.

Wavehill will use the information gathered to produce a report that will be published on the Welsh Government website. This report will not include any information that could be used to identify individual participants.

How long do we keep your personal data?

Wavehill will hold personal data during the contract period, and any personal data not already removed during the transcription process will be deleted by Wavehill within three months of the end of the contract. This includes your contact details.

Individual rights

Under UK GDPR, you have the following rights in relation to the personal information you provide as part of this evaluation, specifically you have the right:

• To access a copy of your own data;

• For us to rectify inaccuracies in that data;

• To object to or restrict processing (in certain circumstances);

• For your data to be ‘erased’ (in certain circumstances); and

• To lodge a complaint with the Information Commissioner’s Office (ICO) who is the independent regulator for data protection.

The contact details for the Information Commissioner’s Office are: Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF. Phone: 0303 123 1113. Website: www.ico.org.uk

Further Information

If you have any further questions about how the data provided as part of this study will be used by the Welsh Government or wish to exercise your rights using the UK General Data Protection Regulation, please contact:

Name: Sam Stroud

Email: Sam.Stroud@gov.wales 

Telephone: 0300 025 2399

The Welsh Government’s Data Protection Officer can be contacted at:

Welsh Government, Cathays Park, Cardiff, CF10 3NQ

Email: DataProtectionOfficer@gov.wales.

Int. Ref. 883-25